FAQs

Q?

Why hire a professional planner?

A.

In todays’ compressed marketplace, Hotels are using sophisticated mathematical equations to determine the cost / benefit of your meeting to the hotels bottom line. Gone are the days of just picking up the phone and calling your local hotel, replaced by computer models and electronic RFP’s all vying for the limited availability and sales team attention.

The value of a strong Request for Proposal (RFP) demands equally sophisticated integrated tools to manage everything from the RFP process, hotel negotiations, registration and housing in conjunction with an experienced planner that understands the intricacy of all of the facets involved in making your meeting stand out as a strong piece of business.

Q?

What is the cost for site selection services?

A.

Typically, planners do not charge for this service once a minimum room-night threshold has been met. This cost is picked up by the Hotels in the form of commission to planner.

Q?

Does the hotel charge a higher rate due to commission?

A.

No, this is a common misconception. Hotels pay commission out of a separate sales / marketing budget that does not impact rate.

Q?

How many venues/hotels are available in your database?

A.

We have access to over 200,000 venues worldwide.

Q?

What are the benefits of working with integrated registration and housing services?

A.

One of the keys to success is having up-to-date, real-time information tracking room block productivity and registration is vital to successful cost avoidance. Working in tandem with a strong registration and housing engine that provides the attendees with a clear integrated path to complete event registration and book their hotel room in a one-step process can greatly reduce the risk of shopping around and booking outside of your block.

Additionally, integrated systems offer real time data reporting on who may have registered but not booked their hotel room, giving you an additional opportunity to drive them back to your block, send automated booking reminders and provide real-time data to drive room block reduction decisions.