Conference Management

FROM START-TO-FINISH AND EVERYTHING IN BETWEEN,
SMS CAN MANAGE YOUR ORGANIZATION'S MEETING

Planning

Successful events don’t just happen—they’re planned for. Our meeting professionals will work with you to develop each phase of your meeting to ensure program details meet expectations and overall strategic goals. We will help you create detailed Program Specifications, including site selection and budget planning, on-site agenda, logistical information, food and beverage, BEO’s, décor, signage, transportation and housing management.

Execution

At least one SMS meeting professional is always onsite for set-up and the duration of the event. Our representative is highly visible, professional, and efficiently manages all logistics—as well as troubleshoots any on-site issues that may arise.

Our on-site services include pre-conference and daily meetings with stakeholders, vendor and deliverables management, registration management, transportation, and event security coordination.

Reporting

The information gathered at the conclusion of your even is vital to the success of your future events. SMS will create an online post-event survey for your attendees and present the results at a client debrief meeting to review the success of the conference as well as the challenges.

In addition, we will audit each supplier invoice and resolve any disputes prior to final invoicing. A final event summary and budget report will provided for your reference and use in planning your next conference.